One tenner 
the whole app two weeks free 
no contract 
For flooring fitters
Quote the floor before you leave.
You send the quote or invoice straight to their phone by text or email. It opens as a proper document with your name and colours on it, and they pay however you take it: card, bank transfer or cash. Easy for you to send, easy for them to pay.
Quotes · Invoices · Reminders · Bookings ·
Expenses · Certificates · Payments · Mileage ·
Engineeredoak,laminate,vinyl,carpet.YourPAkeepsthediarystraight,warnsyoubeforeyoupromiseTuesdaytotwopeople,andfilesthesupplierreceiptagainstthejob.Nothingwaitingforyouafterwork.Youcanputyourfeetupknowingthateverythingistakencareofforyou.
What TradePA is, and what it costs
TradePA is an app for UK trades, including flooring fitters, that does your admin while you talk. Say the job and it writes the quote, drafts the invoice, books it in the diary and writes the reminder when someone hasn’t paid. It gets the finished floor signed off on your phone too. £10 a month, two weeks free.
The whole app. Every feature, no add-ons, and it does not go up when the work does.
No card, no contract. Put a real job through and see how TradePA can change your business.
A Job Completion Sign-off the customer puts their name to on your phone, so the floor is agreed done before you invoice it.
Say it off the tape measure
What you say, and what you get back
You say
“Quote Mr Sandhu eight hundred and eighty to fit engineered oak in the front room at 12 Kestrel Way. Thirty-two metres, he is supplying the boards.”
An £1,056 itemised quote with VAT and your logo on it. You preview your quote to make sure you are happy, before sending to your customer by text, WhatsApp or your own custom branded email.
You say
“What should I be charging for the vinyl in the kitchen at 5 Halton Road?”
Quote Helper shows what the job costs you and what your expected profit would be, allowing you to quote with ease based on your own cost and pricing data. Flooring, underlay, trims, labour, each with your costs versus what you charge your customer. You see the margin before you send it, not after the job is done.
You say
“Kestrel Way is down and he has signed it off. Invoice him the eight hundred and eighty plus VAT.”
Your PA updates that job and drafts the £1,056 invoice, ready for you to preview and send.
You say
“Who still owes me?”
Your PA already knows. Every invoice you have sent, what has landed and what has gone past its date. Your Trade PA writes the reminder and you tap send. Nothing goes to your customer that you have not okayed.
The paperwork
The floor underneath decides the price
You cannot price a floor properly until you know what is under it. A screed that needs levelling, boards that need lifting, or a doorway that has to be eased are all extra days, and none of them show up in a phone call. Quote the fitting and the preparation as separate lines, and put the wastage allowance in writing, so the metres you charge for are the metres you actually order.
+10%
The wastage most fitters add for cuts, which is exactly the sort of thing that gets forgotten between the doorstep and the quote. Tell your PA the metres on site and it writes them down, so the order and the quote agree with each other.
The sign-off
You talk to your PA, it writes the job sheet. Ready for them to sign.
01
It fills itself in
Your PA already has half of it
Pick the job and the customer, and the address and the work you logged come straight off it. Your PA asks you for whatever is missing and you answer as you would to a real person. The job sheet fills itself in as you talk.
02
Signed both ways
You sign it, then your customer does
You sign the job sheet where it needs it. Your customer can sign in person on your phone, or you email them a copy to sign on theirs. Once they have signed, the signed copy comes back onto the job for your records.
03
Kept for next time
It all stays on the job
Every quote, every invoice, every photo and the signed sheet all hang off that customer and that address. When they ring next year about the thing you did, it is one search, not a rummage through your camera roll.
The questions flooring fitters ask us
The prep, the wastage, and the money you laid out first.
Paperwork
Nobody notifies a floor. But when it cups in March, the photos and the moisture reading are the whole argument.
Do you do a flooring certificate?
There isn’t one to do. Flooring isn’t a scheme trade — no notification, nobody to lodge with. The certificates TradePA holds are electrical and gas: EIC, EICR, Minor Works and CP12. What it holds for you is the job — subfloor photos, the moisture reading, the address, the customer, the invoice — in one place with a date on it.
Where do I put the moisture reading?
As a note on the job, told to your PA: “add a note to the Hendersons’ job — hygrometer at 74 per cent RH after five days, latex going down Tuesday.” It sits in the job’s notes, dated, next to the photos. Six months on when a board lifts, that note is the difference between your problem and theirs.
Can I get subfloor photos on before I cover it?
Send them straight into the chat and it files them to the job, or add them from the job page with a caption. Old floor up, screed, latex going off, the damp patch by the bay — all on that job, with the address attached.
Acclimatisation. How do I not forget boards sat in a hallway?
Book the drop and the fit as two separate things. “Book job work for the Elm Road job Monday 8am” for the delivery, the fit for Thursday, and “remind me to check the boards Wednesday” for the bit in between. Give a reminder a day and no time and it puts it at 9am rather than nagging you for one.
Will it chase me to go back in a few years?
No, and it would be a lie to say it did. The automatic annual reminder only fires on work it recognises as yearly — gas safety, boiler service, EICR, PAT testing, that sort. Flooring isn’t on that list. What you do get is every job, quote and invoice sat under the customer, so when they ring about doing upstairs you can see exactly what you charged for down.
Quoting
The floor is the easy part. Prep, wastage and door bars are where the job is won or lost.
How do I get wastage in without an argument?
Quote what you’re actually buying, not what’s on the floor. “Do a quote for the Marsh job — 51 square metres of LVT at £29, latex and prep £180, beading and door bars £65.” Herringbone and diagonals want 10 to 15 per cent on top, straight lay nearer 5 to 10. Named lines get accepted; one fat round number gets picked apart.
Supply-only and supply-and-fit — can it do both?
It’s only lines, so yes. Materials on one, labour on another, or a single price if that’s how you sell it. If you’re VAT registered and you don’t say which way you meant it, it asks you plus or including before it writes anything.
I price off the same twenty things every job.
Then put them in Your Materials once. Name each one exactly as you buy it — the size goes in the name, so it’s “25kg bag of latex”, not “latex” — with what it costs you and what you charge. Fill a gap once and it’s there for every job after.
Half the time I don’t know about the prep until the old floor’s up.
Two ways out. Add the line and resend — editing a quote makes a new version and the customer’s link always shows the latest — or invoice the fit and the prep as separate stages. Quote Helper will also pull a job’s materials, expenses and notes together and show what it’s costing you against what you’re charging. It’s a guide, mind. It doesn’t write the quote.
I write quotes up after work.
Do them in the van instead. Say “Hey Cara” with the app open and talk — the customer, the job, the price — and it writes the quote on your own template with your logo while you’re driving home. You read it back and tap send. The job page then shows how many times they’ve opened it.
Money & the day
The materials are out of your pocket before a metre goes down. Get the money moving the same way round.
I’m out of pocket on materials before I start.
Bill for them as a stage. “Bill the Marsh job 900 for the materials” now, then invoice the fit when it’s down — on an invoiced job you get Invoice next stage and it works out what’s left. A deposit never closes the job off; it only goes to paid when every invoice on it is settled.
Can they pay on the day?
They open the invoice on their phone and tap Pay by card — that runs through your own Stripe account and lands in your bank, TradePA never holds it. 1.5% plus 20p on standard personal credit and debit cards; business and non-UK cards cost more. Or Pay by bank transfer, which shows your details with the invoice number as the reference.
Merchant runs. Headlam one day, Screwfix the next.
Snap the receipt and it reads the supplier, the total, the VAT and the rate, then files it under Materials against the job. It knows the UK merchants. Emailed supplier invoices go on as a PDF the same way. The job page then shows what you’ve actually spent on it.
Does it send the invoice for me?
No — and that’s deliberate. It writes it: greeting, the amount, the link, sign-off. You tap send and it goes out of your own messages, WhatsApp or email, so it lands from you. Reminders are the same. Your customer never hears from an app.
What’s it cost?
£10 a month. One plan, no tiers, no contract. Two weeks free and it doesn’t ask for a card to start, and you can stop whenever you like — no phone call, no notice period.
One plan. The whole app.
TradePA
£10/mo
- Two weeks free, no card needed
- Every feature switched on, day one
- A tenner a month. That’s the whole price list.
- Cancel any time. No phone call needed.
